Training

Sponsored Projects Administration provided extensive training for faculty and staff in developing sponsored projects, as well as research administration.

Coffee with the Pros

The Office for Proposal Enhancement organizes a quarterly panel discussion, Coffee with the Pros, which features invited speakers from federal and private funding agencies, former agency program officers, and UGA faculty who have valuable knowledge to share. Attendees can hear from the experts, ask questions, and share experiences. Check out highlights from our Coffee with the Pros expert panels: USDA-NIFA and NIH R01s.

Office of Research Orientation

University of Georgia faculty are invited to learn about the resources offered by the Office of Research and the University of Georgia research enterprise. Although developed to welcome new faculty to UGA, all faculty are welcome to attend these events. You will learn about: starting a research program at UGA; sponsored projects, pre- and post-award; internal grants and awards; compliance, including biosafety, research safety, environmental safety, human subjects, and animals; core facilities; support services; research resources; technology commercialization and startups; and more. The orientation, which lasts approximately 30 minutes, can be attended in person or remotely, and is followed by a meet and greet with Office of Research staff.

Office of Research Summer Workshop Series

The Office for Proposal Enhancement – in collaboration with Sponsored Projects Administration, Innovation Gateway, Research Compliance, and the UGA Libraries – offers a seven-session Summer Workshop Series covering five topics to help UGA faculty prepare strong research funding applications.

The General Resources for the Administration of Sponsored Projects (GRASP) series provides participants with the resources for the administration of sponsored projects at UGA. The classes provide an overview of campus offices, processes, and systems, as well as reference materials, helpful websites, and case studies.

The program’s goals are to improve knowledge of regulations, policies, and procedures; to strengthen internal controls, and to provide staff members with access to key resources and contacts when they need help. The program is designed for employees with duties and responsibilities related to contract and grant administration. The classes should be completed in the order listed below, as each class builds on the information presented in previous classes. Researchers are welcome to attend.

Register for classes  through Training & Development. If you have questions about GRASP, contact Melissa Mottley706-542-5967.

GRASP Class 1:  Overview & Structure of Offices and Definitions Discusses the key offices involved in preparing proposals and managing sponsored activities. Summarize project classification and prerequisites for assurances. Define basic terms associated with the project lifecycle of proposal development, award management, and closeout.

GRASP Class 2:  Proposal Process & Budget Development – Provides an overview of the roles and responsibilities of the key stakeholders involved in the proposal development and submission process. Discuss the compliance requirements for developing budgets and budget justifications, as well as examples of common issues associated with budget development.

GRASP Class 3: Grants Portal for Admins – Provides an overview of the Grants Portal, including a hands-on demonstration of the proposal development and submission process.

GRASP Class 4: Negotiation, Acceptance, and Award Management – Examines the agreement review process and challenges commonly involved in negotiating and accepting awards and presents an overview of the account number set-up and access in IMS. We will discuss the fiscal compliance requirements involved in managing externally funded projects, and learn to differentiate between allowable and unallowable costs. The session also provides an overview of the invoicing and payments processes, financial reporting, and subrecipient requirements.

GRASP Class 5: Prior Approval, Audits, & Reporting – Examines actions that require prior approval of the sponsor, types of audits that can be conducted, and types of reports that are often required for sponsored projects.

GRASP Class 6: Special Topics – This session focuses on more in-depth coverage of key issues related to sponsored projects that were briefly discussed in other sessions. These topics include F&A return, carry-over, salary cap, uncollectible accounts, and much more.

Portal Open House

The Portal Open House is a quarterly meeting held in Tucker Hall, room 124. It provides an opportunity for faculty and staff to hear and see planned and current updates to the Grants Portal, as well as provide feedback and ask questions. Check the calendar for the next meeting in July, October, January or April.

Grants Coordinators Group

The Grants Coordinators Group is a group of research administrators at UGA that provides professional development opportunities and networking connections for research administrators on campus. The group has informal meetings and a listserv. If you are interested in joining the group, contact Cathy Cuppett to be added to the listserv.

Additional Resources

Sponsored Projects Administration has designed and purchased additional resources available to assist in hiring and onboarding new employees in research administration. If you are interested in availing yourself of interview questions, resume review, pre-employment assessments or onboarding materials, contact Sponsored Projects.

Oct
25
Wed
Portal Open House @ Tucker Hall, Room 124
Oct 25 @ 9:00 am – 10:00 am

Description: The Portal Open House is a quarterly meeting that takes place in Tucker Hall room 124. The meeting is led by the Director of Pre-Award and provides an opportunity for faculty and staff to hear and see planned and current updates to the Grants Portal, as well as provide feedback and ask questions.

Oct
27
Fri
Proposal Enhancement: Sign Up for Proposal Peer Review: NSF Biological Sciences Pre-Proposal (with January Deadlines)
Oct 27 all-day

Get help with your NSF BIO pre-proposal. Would you like to have a colleague review your pre-proposal? Participants in the Proposal Peer Review will have their pre-proposal reviewed by two colleagues, and will review and provide feedback to two colleagues. Proposal Enhancement staff also review participants’ proposals for concision, clarity, and impact. OPE will provide additional assistance with full proposals that have gone through the Proposal Swap. Contact Claire Bolton at cbolton@uga.edu by October 27 to sign up!

Nov
15
Wed
GRASP #5: Prior Approval, Audits, & Reporting @ Training & Development
Nov 15 @ 9:00 am – 12:00 pm

This session examines the actions that require prior approval of the sponsor, types of audits that can be conducted, and types of reports that are often required for sponsored projects.

To register for the classes, please visit the Training & Development website.

Nov
27
Mon
Proposal Enhancement: Sign Up for Proposal Peer Review: NIH R01/R21 (with February/March Deadlines)
Nov 27 all-day

Are you planning to submit a proposal to NIH in February or March? Would you like to have a colleague review your proposal, but you don’t know who to ask? Participants in the Proposal Peer Review will have their proposal reviewed by two colleagues, and will review and provide feedback to two colleagues. Proposal Enhancement staff also review participants’ proposals for concision, clarity, and impact. Contact Dr. Rebecca Terns at terns@uga.edu by November 27 to sign up!

Dec
5
Tue
GRASP #6: Special Topics @ Training & Development
Dec 5 @ 9:00 am – 12:00 pm

This session focuses on more in-depth coverage of key issues related to sponsored projects that were briefly discussed in other sessions. These topics include F&A return, carry-over, salary cap, uncollectible accounts, and much more.

To register for the classes, please visit the Training & Development website.

Dec
8
Fri
Proposal Enhancement: Coffee with the Pros: Department of Defense Funding @ Coverdell 175S
Dec 8 @ 9:30 am – 11:00 am

The Department of Defense is one of the few federal agencies likely to increase R&D spending in the next few years. But how do we position ourselves to apply for that money? Join us for a panel discussion led by UGA faculty who have been successful at doing just that. Refreshments will be served and questions are encouraged. This panel discussion will take place from 9:30AM-11AM in Coverdell 175S. Please RSVP to Stephanie Tucker at st@uga.edu.

Jan
25
Thu
Portal Open House @ Tucker Hall, Room 124
Jan 25 @ 9:00 am – 10:00 am

Description: The Portal Open House is a quarterly meeting that takes place in Tucker Hall room 124. The meeting is led by the Director of Pre-Award and provides an opportunity for faculty and staff to hear and see planned and current updates to the Grants Portal, as well as provide feedback and ask questions.

A Sponsored Projects Glossary provides definition to over 200 terms and links to research administration information located throughout UGA websites.