Fred C. Davison Life Sciences Complex, 127 C
Sponsored Projects Administration provided extensive training for faculty and staff in developing sponsored projects, as well as research administration.
Coffee with the Pros
The Office for Proposal Enhancement organizes a quarterly panel discussion, Coffee with the Pros, which features invited speakers from federal and private funding agencies, former agency program officers, and UGA faculty who have valuable knowledge to share. Attendees can hear from the experts, ask questions, and share experiences. Check out highlights from our Coffee with the Pros expert panels: USDA-NIFA and NIH R01s.
Office of Research Orientation
University of Georgia faculty are invited to learn about the resources offered by the Office of Research and the University of Georgia research enterprise. Although developed to welcome new faculty to UGA, all faculty are welcome to attend these events. You will learn about: starting a research program at UGA; sponsored projects, pre- and post-award; internal grants and awards; compliance, including biosafety, research safety, environmental safety, human subjects, and animals; core facilities; support services; research resources; technology commercialization and startups; and more. The orientation, which lasts approximately 30 minutes, can be attended in person or remotely, and is followed by a meet and greet with Office of Research staff.
Office of Research Summer Workshop Series
The Office for Proposal Enhancement – in collaboration with Sponsored Projects Administration, Innovation Gateway, Research Integrity and Safety, and the UGA Libraries – offers a seven-session Summer Workshop Series covering five topics to help UGA faculty prepare strong research funding applications.
The General Resources for the Administration of Sponsored Projects (GRASP) series provides participants with the resources for the administration of sponsored projects at UGA. The classes provide an overview of campus offices, processes, and systems, as well as reference materials, helpful websites, and case studies.
The program’s goals are to improve knowledge of regulations, policies, and procedures; to strengthen internal controls, and to provide staff members with access to key resources and contacts when they need help. The program is designed for employees with duties and responsibilities related to contract and grant administration. The classes should be completed in the order listed below, as each class builds on the information presented in previous classes. Researchers are welcome to attend.
GRASP Class 1: Overview & Structure of Offices and Definitions – Discusses the key offices involved in preparing proposals and managing sponsored activities. Summarize project classification and prerequisites for assurances. Define basic terms associated with the project lifecycle of proposal development, award management, and closeout.
GRASP Class 2: Proposal Process & Budget Development – Provides an overview of the roles and responsibilities of the key stakeholders involved in the proposal development and submission process. Discuss the compliance requirements for developing budgets and budget justifications, as well as examples of common issues associated with budget development.
GRASP Class 3: Grants Portal for Admins – Provides an overview of the Grants Portal, including a hands-on demonstration of the proposal development and submission process.
GRASP Class 4: Negotiation, Acceptance, and Award Management – Examines the agreement review process and challenges commonly involved in negotiating and accepting awards and presents an overview of the account number set-up and access in IMS. We will discuss the fiscal compliance requirements involved in managing externally funded projects, and learn to differentiate between allowable and unallowable costs. The session also provides an overview of the invoicing and payments processes, financial reporting, and subrecipient requirements.
GRASP Class 5: Prior Approval, Audits, & Reporting – Examines actions that require prior approval of the sponsor, types of audits that can be conducted, and types of reports that are often required for sponsored projects.
GRASP Class 6: Special Topics – This session focuses on more in-depth coverage of key issues related to sponsored projects that were briefly discussed in other sessions. These topics include F&A return, carry-over, salary cap, uncollectible accounts, and much more.
Portal Open House
The Portal Open House is a quarterly meeting held in Tucker Hall, room 124. It provides an opportunity for faculty and staff to hear and see planned and current updates to the Grants Portal, as well as provide feedback and ask questions. Check the calendar for the next meeting in July, October, January or April.
Grants Coordinators Group
The Grants Coordinators Group is a group of research administrators at UGA that provides professional development opportunities and networking connections for research administrators on campus. The group has informal meetings and a listserv. If you are interested in joining the group, contact Cathy Cuppett to be added to the listserv.
Post-Award Finance and Accounting Training
Finance and Administration offers a series of accounting and finance classes each semester. The classes cover everything from processing personnel, to budget amendments, journal vouchers, UGA Mart, and procurement, all of which might be used to prepare an account for closeout. Check the Training & Development website for a current list of classes.
Sponsored Projects Administration has designed and purchased additional resources available to assist in hiring and onboarding new employees in research administration. If you are interested in availing yourself of interview questions, resume review, pre-employment assessments or onboarding materials, contact Sponsored Projects.
Find out more about how to use the Grants Portal with these presentations and documents.
Training and Development Center