Training Descriptions

Introduction to Sponsored Projects

The Introduction to Sponsored Projects Training is a 4 half-day series which provides insight into the lifecycle of sponsored projects from the proposal stage through closeout and focuses on the federal rules and regulations which govern all sponsored projects. Understanding these foundational rules and regulations will enable you to understand the flexibility available as you work with UGA researchers in managing their sponsored projects.

General Resources for the Administration of Sponsored Projects (GRASP)

The GRASP 6-part training builds upon the foundational rules and regulations by delving into the UGA way of managing sponsored projects. This series covers an overview of UGA offices, policies, procedures, systems, reference materials, and websites.

• GRASP Class 1: Overview & Structure of Offices and Definitions
  Discusses the key offices involved in preparing proposals and managing sponsored activities. Summarizes project classification and prerequisites for assurances. Defines basic terms associated with the project lifecycle of proposal development, award management, and closeout.
• GRASP Class 2: Proposal Process & Budget Development
  Provides an overview of the roles and responsibilities of the key stakeholders involved in the proposal development and submission process. Discusses the compliance requirements for developing budgets and budget justifications, as well as examples of common issues associated with budget development.
• GRASP Class 3: Overview of Grants Portal and Grants Module in Psoft
  Provides an overview of the Grants Portal, including a hands-on demonstration of the proposal development and submission process. Provides an overview of the Grants Module in Psoft with a focus on available queries.
• GRASP Class 4: Negotiation, Award, and Award Management
  Examines the agreement review process and challenges commonly involved in negotiating and accepting awards and presents an overview of the account chartstring set-up and access in the UGA Financial Management System. We will discuss the fiscal compliance requirements involved in managing externally funded projects and learn to differentiate between allowable and unallowable costs. The session also provides an overview of the invoicing and payments processes, financial reporting, and subrecipient requirements.
• GRASP Class 5: Prior Approval, Audits, & Reporting
  Discusses changes that may be needed after a project is funded. Explains how those changes are requested. Examines actions that require prior approval of the sponsor, types of audits that can be conducted, and types of reports that are often required for sponsored projects.
• GRASP Class 6: Special Topics
  This session focuses on more in-depth coverage of key issues related to sponsored projects that were briefly discussed in other sessions. These topics include F&A return, carry-over, salary cap, uncollectible accounts, and much more.

Project Status Report Training

The Project Status Report (PSR) Training is a detailed and interactive online session focused on teaching faculty and staff how to use the PSR and PSR Lite to view sponsored project balances, expenses, payroll, and encumbrances. The session is scheduled for 90 minutes to allow for questions and real-time demonstrations using projects attendees are familiar with. The class will also cover subscribing to, downloading, sharing, and
customizing the PSR and PSR Lite and provide a high-level overview of how expenses move through One Source and the UGA Financial System.